Port of Seattle launches new web based One-Stop Procurement system

FirstThursday Seattle will discuss the Port of Seattle’s new Contracting Opportunities Program with Commissioner Robert Holland at its monthly meeting September 1, 7 PM at Rainier Vista Boys & Girls Club, 4520 Martin Luther King Jr. Way S., Seattle, Wa 98118. For more information or to RSVP for the meeting, contact Larry Williams, FirstThursday Seattle at (206) 280-9941.

The Port of Seattle structures its procurements by type of service and dollar threshold. Contracting opportunities at the Port can be found through Seattle Daily Journal of Commerce, and the Procurement and Roster Management System (PRMS). PRMS is also the one stop location for registering to be on the following rosters: small works (construction less than $300,000), consulting services, and goods and services.

Special Notice
The Port is launching a new web based Procurement and Roster Management System (PRMS). PRMS will be a “one-stop” point of enrollment for interested businesses and the public. This will replace the current eBid web based procurement site on August 1, 2011. It will be the entry point for the Consultant’s roster, the Small Works roster, and purchasing’s Goods and Services roster. PRMS will also link to the certification site for King County’s Small Contractor and Supplier Program, a joint effort between the Port and King County to stimulate small business development.

On September 1, 2011, the Port will stop using the current Small Works roster, Consultant Roster and Small Business roster.

There will not be a migration of registered firms from the current rosters to the new PRMS. ALL FIRMS NEED TO REGISTER ON OUR NEW SYSTEM TO BE INCLUDED IN THE PORTS CONSULTANT, SMALL WORKS, AND OUR NEW GOODS & SERVICES ROSTERS.

After August 1, 2011, all Business Opportunities, including Procurement notifications, requirements and announcements will be listed on this site. The public is also encouraged to explore the various features and information available about Port of Seattle procurement opportunities.

If you have any question please feel free to contact us.

Professional and Personal Services
Professional and personal service agreement category is determined by estimated contract value:
■Category I – Under $50,000.00
■Category II – $50,000 to $199,999.99
■Category III – $200,000 and over

The Port defines professional services if they meet either of the two following categories:
■Architectural and engineering services as defined in RCW 39.80.020(5) as amended; or
■Professional or technical expertise provided by a Consultant to accomplish a specific study, project, task or other work which is reasonably required in connection with a Public Works projects.

Personal services are defined in RCW 53.19.010 (6) as professional or technical expertise provided by a consultant to accomplish a specific study, project, task, or other work statement which may not reasonably be required in connection with a public works project meeting the definition in RCW 39.04.010 (4).

For Category I and II procurements, a qualified consultant is generally selected from the Port’s Consultant Roster. There are some exceptions.

Category III procurements are advertised in the Seattle Daily Journal of Commerce and listed on the Procurement and Roster Management System (PRMS).

Questions regarding Professional and Personal service opportunities can be directed here.

Purchased Goods & Services
Goods and services are procured as follows:
■$ 0 – $25,000: Suppliers are selected based on the Port’s knowledge of the industry, price, service, quality and delivery.
■$25,001 – $100,000: Verbal or written quotations are solicited from 3 suppliers depending on complexity of requirements.
■Over $100,000: Formal solicitations for bids or proposals are advertised in the Seattle Daily Journal of Commerce and listed on the Procurement and Roster Management System (PRMS).

Questions regarding purchased goods and service opportunities can be directed here.

Major Construction
The Port uses the formal bid process for its public works contracts for major construction projects over $300,000. Public notice for competitive bids is provided by advertisement in the Seattle Daily Journal of Commerce and online at Procurement and Roster Management System (PRMS).

Questions regarding Major Construction opportunities can be directed here.

Small Works Construction
As required per RCW 39.04.155, the Port maintains a Small Works roster for Public Works contracting opportunities under $300,000.00. The Small Works roster is for the registration of licensed contractors only. Bid Notifications will be issued to contractors according to applicable craft codes.

Sign up for the Port’s Small Works roster here.

Questions regarding Small Works opportunities can be directed here.

Port’s PRMS Site:
The PRMS site’s “Solicitations” tab identifies:
■All major construction opportunities.
■Category III professional and personal service opportunities.
■Formal solicitations for purchased goods and services over $50,000.
■Future procurement.

Interested firms are required to register and become approved as vendors if interested in downloading solicitations and associated documents.

Solicitations, bid documents and award information are available. Addenda notices, bid clarification notices and project information will be sent to all firms listed on the Bidders tab of the solicitation.

This site works best if viewed using Windows with Internet Explorer 8. Help Videos are provided with instructions for registering and navigating through the system.

Potential Bidders are encouraged to send questions to the contact identified on the solicitation they are interested in.

Contract Database
Click here to view the Port’s contract database pursuant to RCW 53.08.440.

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